Last modified: April 19, 2021
Vedinor Law Offices Ltd (business ID 3127884-9, registered and incorporated in Helsinki, Finland) (“Company” or “We”) respect your privacy and are committed to protecting it through our compliance with this policy.
This policy describes the types of information we may collect from you or that you may provide when you visit the website www.vedinor.com (our “Website“) and our practices for collecting, using, maintaining, protecting, and disclosing that information.
This policy applies to information we collect:
- On this Website.
- In email, text, and other electronic messages between you and this Website.
- When you interact with our advertising and applications on third-party websites and services, if those applications or advertising include links to this policy.
It does not apply to information collected by:
- Us offline or through any other means, including on any other website operated by Company or any third party (including our affiliates and subsidiaries); or
- Any third party (including our affiliates and subsidiaries), including through any application or content (including advertising) that may link to or be accessible from or on the Website
Our Website is only intended for those individuals that are 18 years old or legal age in their jurisdiction.
Rights of the data subject
You may at any time exercise the following rights with regard to the processing of your personal data:
The right to access your personal data
This includes e.g. the right to be informed whether personal data concerning you are being processed, what personal data are being processed and for what purposes the data are being processed.
Right to rectification of data
You also have the right to request that incorrect or incomplete personal information be corrected.
The right to object to the processing of personal data
You have the right to object to the processing of your personal data when your personal data is processed for direct marketing purposes or when the processing is based on a legitimate interest of the controller, such as a customer relationship.
Right to delete data
You can also request the deletion of your personal information when one of the following conditions is met:
your personal data are no longer needed for the purposes for which they were collected,
the use of your personal data is based on your consent and you want to revoke your consent
the processing is unlawful or
personal data must be deleted in order to comply with the legal obligation applicable to the controller
Please note that in situations related to assignments, confidentiality and other legal obligations may prevent us from disclosing or deleting your personal information or otherwise prevent you from exercising your rights. We also have an obligation to retain the personal and contact information of our customers due to conflict of interest check. Nor can we delete information related to accounting data, for example, before the statutory deadline has expired.
We retain the information provided for the performance of the assignment for the performance of legal obligations for at least 10 years from the end of the assignment, after which the material is destroyed in a secure manner.
Right to withdraw consent
If the basis for the processing of personal data is only consent, you have the option to withdraw your consent to the processing of personal data.
The right to transfer personal data to another system
You have the right to receive your personal information in a transferable form, if reasonably possible. This right only applies to personal data that are processed by automatic data processing.
Right to appeal
If you want to make a complaint to a national supervisory authority about the processing of your personal data, you can do so by contacting your local data protection authority (in Finland, the Data Protection Commissioner www.tietosuoja.fi).
INFORMATION WE COLLECT ABOUT YOU AND HOW WE COLLECT IT
What personal information is collected and for what purpose?
Vedinor collects personal information through the following channels and for the following purposes:
Marketing: We collect personal information for marketing purposes and to communicate with potential customer contacts. These include e.g. subscribers to newsletters, participants in various webinars and those who have granted a marketing authorization. The legal basis for the processing of personal data is then primarily consent.
Management of Assignments and Client Relationships: We collect personal information provided by our clients or client representatives in order to provide legal services and handle assignments. The legal basis for the processing of personal data is the fulfillment and preparation of the contract, the fulfillment of statutory obligations (eg accounting, taxation) and our legitimate interests as a provider of professional services, maintaining a customer relationship and invoicing.
The personal information collected relates to the identification, contact information and related background information of our customers, their representatives or counterparties.
The personal information we use includes, for example, names, personal identification numbers, e-mail addresses, telephone numbers and addresses, as well as standard billing information.
In addition, we collect information about companies and customers, as well as the customer’s contractual relationship with us. Personal information is also in email correspondence with us.
We occasionally process sensitive personal data within the meaning of Article 9 of the Data Protection Regulation. The processing of sensitive personal data is permitted if it is necessary for the preparation, presentation or defense of a legal claim in legal or administrative or extrajudicial proceedings.
We collect personal data necessary for the processing of orders, mainly directly from registrants and from public registers, such as the Trade Register. In some cases, we collect personal information from a third party, in which case the registrant is usually the counterparty of our customers.
Dealing with the Obligation to Identify: As a law firm, we must collect personal information necessary to identify the client and to fulfill statutory obligations (such as anti-money laundering) (the so-called identification obligation).
Conducting Conflict of Interest Investigation: We collect the personal information we need to complete conflict of interest procedures (disability clearance) in accordance with legal practice. Mainly personal data to be collected include the name and contact details of a potential customer and counterparty name.
Fight against money laundering and terrorism: Personally identifiable information may be used to prevent money laundering and terrorist financing as required by law in this regard.
Accounting: Personally identifiable information may be used in accounting.
We do not control these third parties’ tracking technologies or how they may be used. If you have any questions about an advertisement or other targeted content, you should contact the responsible provider directly. For information about how you can opt out of receiving targeted advertising from many providers, see Choices About How We Use and Disclose Your Information.
HOW WE USE YOUR INFORMATION
We use information that we collect about you or that you provide to us, including any personal information:
- To present our Website and its contents to you.
- To provide you with information, products, or services that you request from us.
- To fulfill any other purpose for which you provide it.
- To carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection.
- To notify you about changes to our Website or any products or services we offer or provide though it.
- In any other way we may describe when you provide the information.
- For any other purpose with your consent.
DISCLOSURE OF YOUR INFORMATION
We may disclose aggregated information about our users and information that does not identify any individual without restriction.
- To our subsidiaries and affiliates.
- To contractors, service providers, and other third parties we use to support our business and who are bound by contractual obligations to keep personal information confidential and use it only for the purposes for which we disclose it to them.
- To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Vedinor Law Offices’ assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by Vedinor Law Offices about our Website users is among the assets transferred.
- To fulfill the purpose for which you provide it.
- For any other purpose disclosed by us when you provide the information.
- With your consent.
We may also disclose your personal information:
- To comply with any court order, law, or legal process, including to respond to any government or regulatory request.
- If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of Vedinor Law Offices, our customers, or others. This includes exchanging information with other companies and organizations for the purposes of fraud protection.
CHOICES ABOUT HOW WE USE AND DISCLOSE YOUR INFORMATION
We strive to provide you with choices regarding the personal information you provide to us. We have created mechanisms to provide you with the following control over your information:
We do not control third parties’ collection or use of your information to serve interest-based advertising. However these third parties may provide you with ways to choose not to have your information collected or used in this way. You can opt out of receiving targeted ads from members of the Network Advertising Initiative (“NAI“) on the NAI’s website.
ACCESSING AND CORRECTING YOUR INFORMATION
You can review and change your personal information by logging into the Website and visiting your account profile page.
You may also send us an email at email@example.com to request access to, correct or delete any personal information that you have provided to us. We cannot delete your personal information except by also deleting your user account. We may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.
We have implemented measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration, and disclosure. All information you provide to us is stored on our secure servers behind firewalls. Any payment transactions will be encrypted using SSL technology.
The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to our Website. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Website.
Personal data is stored almost exclusively in electronic form and is protected in accordance with general industry standards. We select reputable and secure service providers for data storage and processing.
We store and back up data so that the services can be easily and quickly restored to use in the event of a problem.
Vedinor has taken appropriate measures to protect personal information from unauthorized access.
Paper documents are stored in locked spaces and our office computers and information systems are properly protected by firewall hardware and software, passwords, and other system backups.
Only designated individuals have access to computers and our various information systems, which require personal usernames and passwords and usually also two-step authentication.
How long is the data stored?
Accounting material, customer and contract information and disability information
This information shall be retained for ten (10) years from the end of the financial year of the last completed assignment year.
Information collected for the purpose of fulfilling the duty of knowledge
The information will be retained for five (5) years from the end of the permanent customer relationship or individual assignment.
Information provided for recruitment
The information will be kept for one (1) year from the submission of the application.
Data collected for direct marketing purposes
The data will be deleted immediately after the deletion request.
Cookies are short text files that a web server stores on a user’s terminal or computer when they visit a website. When you revisit our website, cookies are identified by sending them back to our website or to another service provider we use. For example, cookies allow us to identify a user’s terminal when he or she returns to the website and customize content or advertising, analyze the use of the website, remember your interests and choices you make, and otherwise improve the user experience of our website.
Cookies usually contain information that does not make it possible to identify a specific person or website user. However, if you are a registered user of the website or we otherwise have personal information about you, it may be possible to combine the information collected through cookies with such information.
Third party cookies on Vedinor’s website
We use third-party cookies on the website, in particular to analyze, monitor and improve the use of our website and to target and display advertising, marketing and content on our or third-party services.
Key third parties associated with the use of our website that may store cookies on your device may include Google Analytics, Google Tag Manager, Vimeo, Facebook, Instagram, Disqus and Google Adwords, as well as other similar service providers or ad networks. Some of these service providers may store data or be located outside the EU. For more information on the cookie and privacy policies of these service providers, see the privacy statements of those services. We are not responsible for the processing of cookies and other information on these services.
Vedinor is the controller of personal data for the purposes described above.
Lakitoimisto Vedinor Oy
Business ID 3127884-9
Firdonkatu 2 T 63
Contact person: Anne Nyström